Employment Opportunities

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Position Summary:

The Office Manager position will be to run the day to day office and administration operations for the company. Management responsibilities will be over Accounting, Purchasing, HR, Inventory and other processes. The Office Manager must be willing to assist whenever there is a need (which may go beyond the aforementioned areas).

Key Responsibilities:

• Coordinate and direct the preparation of the budget and financial forecasts and report variances monthly.
• Manage and comply with local, state, and federal government reporting requirements and various tax filings.
• Monitor and report cash flow to ensure cash preservation.
• Managing customer orders, invoicing, insurance and contract administration.
• Administer day‐to‐day accounting processes, such as account receivables, account payables and purchase card reconciliation activity and monthly reconciliations.
• Review and maintain accurate accounting data, to include but not limited to, vendor information, data entries, proper coding, etc.
• Provide support for managers on retrieving financial information from accounting software and act as an advisor on accounting matters.
• Clarify any questionable invoice items, prices or acceptance signatures and obtain proper information and/or data required for invoice payment.
• Assist with vendor and supplier related activities including purchasing, timely payments and reconciling statements.
• Responsible for the timely completion of all related month‐end, quarter‐end and year‐end accounting closing activities including providing Management with various financial analytics to assist in executive decisions.
• Assist in HR tasks as payroll, coordinating and reviewing background checks, drug screening and new hire documentation.
• Maintain positive relationships with bankers, PEO representatives, insurance brokers, and other agents.

Formal Education & Certification

• Bachelor’s Degree in Business Administration or higher.

Competencies Required:

• Super user with QuickBooks.
• Excellent organizational and time management skills, with the ability to multi-task, maintain accuracy, and meet deadlines in a fast paced, high volume environment.
• Strong verbal and written communication skills with the ability to maintain confidentiality and professionalism while interacting with customers and internal team members.
• Self-starter possessing the ability to work independently while supporting a team environment.
• Ability to follow directions and apply proper policies, procedures and guidelines.
• Strong attention to detail and high concern for data accuracy.
• Managing other admin supports.

Work Status: Full Time Salaried position.

Supervisory Responsibility: Accounting and other admin.

Travel: 0% - Negligible amount of travel expected.

Working Conditions

• Conditions involve lifting no more than thirty pounds, sitting most of the time, but may involve walking, moving, or standing for brief periods, and occasionally lifting and carrying articles like files, ledgers, folders, etc.
• Continuous Education – training and other certifications such as forklift operator may be required to assist if needed.

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be construed as an exhaustive list of all employee responsibilities, duties and/or skills required of all personnel so classified.

Job Type: Full-time

Salary: $50,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Spring, TX 77389: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Required)

Experience:

• accounting or finance: 5 years (Required)

Work Location: One location